Stresert Services Limited – Our client, One of the leading international legal practitioners in the Nigerian legal sector is looking to hire candidates for the office of the Managing Partner preferably a Female to balance the team, to fill the vacant position below:

Personal Assistant

Location: Lagos
Experience: 4 year(s)
Course of Study: Secretarial Studies
Required Grade: Any

Job Ref: Law firm – PA

Location: Lagos Island, Lagos

Job Summary:

• The duties includes clerical, administrative, research and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with clients.
• In a nut shell, the role provides an efficient and responsive administrative, organizational, and logistical service to the Managing Partner, helping to manage and prioritize time.

Description of Duties

• All administrative tasks required for the post.
• Assist prepare documents, including legal briefs, court papers, spreadsheets and other office-related letters.
• Organize and maintain all legal files kept on-site, also maintain electronic-filing databases.
• Filter emails, highlight urgent correspondence and print attachments.
• Provide the Managing Partner with direct assistance, such as helping with research for cases, gathering necessary documents for trials and ensuring paperwork are submitted to courthouses.
• Schedule client appointments, answering calls, taking notes during legal meetings and maintaining the firm’s legal research references.
• Acts as the first point of contact for the Managing Partner’s Office and guarantees the image of all departments internally and externally.
• Prepares meeting programs as well as organisational aspects and materials.
• Arranges all aspects concerning travel i.e. detailed agendas, schedules, flights, hotel reservations, transfers, visas etc. This also includes visitors from within and outside the Cluster.
• Administers the calendars and meeting schedules together with arranging meeting resources where appropriate.
• Effectively takes minutes of meetings where necessary.
• It is desired that the ideal candidate have some form of international exposure OR have previously worked in a multinational organisation.
• Develops a clear understanding and knowledge of all applicable company policies / procedures, organisation requirements and company operations.
• Assist with ad-hoc project work where clearly defined administrative support is required.
• This person may often close late as the need arises.